The register has to reflect your actual event. If you have fireworks and a beach, the plan says so, with controls that match. A template with the activities left in from someone else's festival is worse than a short plan that is true.
The emergency plan is the one you hope never to open, which is exactly why the decisions belong in it in advance. The detail that prevents arguments on the day is written weather thresholds: what wind speed cancels, what forecast postpones, and who makes the call.
What applies, and when
3 requirements sit under this topic, longest lead time first. Lead times are counted back from the first public day of your event.
Risk Management Plan
3 months before
We draft it
Mornington Peninsula Shire · Upload with your booking documentation; adhered to at all times
Identify hazards, assess risks, outline control measures, roles and responsibilities, monitoring and review. Cover fire, injury, weather, crowd safety, chemical hazards and emergency access as relevant. Include contractor and stallholder compliance: site inductions, WorkSafe certificates, and pre-event OH&S briefings.
Why this mattersOfficers can spot a copy-pasted risk plan in seconds, and it's the fastest way to earn a feedback cycle. The register must reflect your actual activities: if you have fireworks and a beach, the plan should say so. The generated draft here starts from your answers, but read every row and adjust likelihoods and controls to your real site.
Emergency Management Plan
3 months before
We draft it
Mornington Peninsula Shire · Upload with your booking documentation
Evacuation procedures and marked evacuation points, emergency contact list, communication methods and backups, roles of key personnel, emergency services access and triage areas, lighting for night events, and weather decision thresholds (what triggers postponement or cancellation, and when you check).
Why this mattersThis is the document you hope never to open, which is exactly why it must be decided in advance. The detail that saves arguments on the day is written weather thresholds: what wind speed cancels, what forecast postpones, and who makes the call. Every warden and key staff member should know the assembly point without checking.
Notify emergency services (Police, Ambulance, CFA)
1 month before
We draft it
Victoria Police / Ambulance Victoria / CFA · In writing at least 1 month before your event
Written notification including event date, time, location, expected crowd size and organiser contact details. Ambulance Victoria pre-notification must be submitted at least 10 days prior for events with first aid services.
Why this mattersPolice, ambulance and CFA plan their own rosters around local events, and they notice when something appears on their patch unannounced. One month written notice is the Shire's condition; Ambulance Victoria's own pre-notification form needs at least ten days. A short letter now prevents an awkward conversation on event day.
Every warden and key staff member should know the assembly point without opening the document.
Find out which of these apply to your event
Answer plain questions about your event once. Sorted Permits works out exactly which of the 47 requirements apply, when each is due, and drafts the documents for you to review.
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